AFTER SCHOOL PICKUP

Hours of Operation

·• First day of school: August 14 th

· Last day of school May 23th. (Unless bad weather days are used)

· • Hours of operation: 3:05 pm to 6:00 pm.

· • If AISD is closed due to weather we will also be closed. Our studio will follow the same high standards of safety when it comes to student transportation.

RRISD and AISD Holiday Schedule

We will provide all day care for the following RRISD and AISD holidays, IF a minimum number of students enroll. Students can bring their own lunch, or can participate in the lunch program for $10.00 per day. Please note we do not have snacks, refreshments, or vending machines available. There is an additional $39.00 fee per day for RRISD and AISD holidays in which the student attends. Student drop of time is 8:00 am. Earlier times can be arranged for an additional fee of $25 per half hour per week.

We DO pick up on early release days, at no additional charge, for elementary schools only. If you intend on picking up your child on this day, please treat it as any other pick-up day and notify us by noon at the latest.

Austin Kenpo Karate is closed on Thanksgiving Day, Christmas Eve, Christmas Day, and New Years Day. Please contact us regarding private school holiday schedules.

Round Rock and Austin Independent School Districts

• 09/04/23: Labor Day

• 10/09/23: Student Holiday
  

• 11/13/23: Staff Development: 11/20-24/23 Thanksgiving Break

• 12/21/23: Student holiday-12/25/23-01/08/24: Winter Break

• 01/08/2024: Closed for staff development
  

• 01/15/24: Martin Luther King, Jr. Day
  

• 02/19/24: Student Holiday (Bad Weather Makeup Day)
  

• 03/11-15/24: Spring Break
  

• 03/29/24: Student Holiday
  

• 04/10/24: Student Holiday (Bad Weather Makeup Day)
  

• 05/23//24: Last day of school
  

Tuition and Fees

Austin Kenpo Karate is proud to say that we have been in business in Austin for over thirty-five years. We have been able operate a successful school because of our high standards of training and our cost-efficient programs. Like every business we do operate on a budget. We count on you the parent and student to pay your tuition on time and adhere to your contractual obligations to ensure we meet our responsibilities. For that reason we have established the following policies concerning payment and tuition fees

Payments for the after-school program can be paid in full or on a monthly basis. If you choose to pay monthly we require that you set up your monthly payments on a credit card or check card (with a Visa or MasterCard logo). All tuition payments are due on the first of the month (Sept-May). Full monthly payments are expected regardless of scheduled holidays or closures, because they are taken into account when calculating our rates. Tuition prices are based upon a full year or semester-only enrollment (see below).

The following penalties will be assessed in the event that the student(s) does not complete their enrollment through the end of the school year or semester: (1) a fee equal to an additional full month’s tuition at non-discounted rate; AND (2) a fee equal to the total discount received for all months paid, based on full year enrollment (if applicable). We cannot accept payments for partial months based on student’s attendance.

Please note: When student(s) prematurely cancel their contract the spot that was reserved for them typically goes unfilled. The fees we assess do not completely cover this unexpected loss in revenue, even when it is filled partially. Additionally, every year we will add or delete schools due to enrollment based upon these contracts. Please adhere to your contract as you expect us to adhere to ours. Although we realize there are extenuating life circumstances beyond your control, cancellation due to convenience, enrollment in a new sport, etc., are not considered extenuating. Keep these possibilities in mind before enrolling in our program. If you are unsure, consider stopping by with your child to observe a class and/or register them in an introductory course prior to enrollment. You may also schedule an appointment to meet with Sifu Jeff Schroder to discuss the program.

Since students will attend classes for partial a month in August, the fee for those two weeks will be (August 20-30) $204.00 and is due upon enrollment.

Monthly Tuition (Based on Annual Enrollment)**:

Five Day Program...............................................................................$370.95 per month.

Three Day Program ............................................................................$304.95 per month.

Two Day Program...............................................................................$279.95 per month.

Monthly Tuition: (Based on Semester-Only Enrollment)**:

Five Day Program...............................................................................$408.95 per month.

Five Day Program...............................................................................$408.95 per month.

Two Day Program...............................................................................$295.95 per month.

**15% Discount on Tuition Only for Second Child. (Equal to or less than rate for first child.)

Late Payment Fees

There will be a $25.00 late fee for payments that are not received by the due date, including returned checks and automatic payments that are declined. All returned check fees charged to Austin Kenpo Karate will be added to this late fee. If you are having trouble meeting your financial obligations you may be able to avoid late fee penalties if you speak to Mr. Schroder prior to your due date.

We have structured our rates to be competitive with local day care providers and at the same time offer a high quality martial arts program at very reasonable rates. Please understand that you are receiving after school care as well as martial arts training.

Registration Fees

There is a $49.95 registration fee for RETURNING students with a uniform, or $79.95 for NEW students without a uniform, due when you enroll, along with the first month’s tuition, and is charged once per school year. This registration fee secures your child’s placement in our program and covers administrative costs. However, it is waived for students who are enrolled in the first semester that renew for the second semester. The registration fee is non-refundable.

Additional Fees

Late Pick Up Fees: Due to daily school operations students must be picked up by 6:00 pm. Students who are picked up late will incur a $10.00 fee for every 15 minutes after the first offense, which will be charged to the card on file. If a late pick up is needed, we will do our best to accommodate your needs. However, in order for us to do so you should let us know in advance.

Failure to notify Austin Kenpo Karate of your child’s absence by noon of the day the child is supposed to be picked up, or a child that is present but misses the bus because they do not arrive at the bus stop by the scheduled time, will result in a $25.00 fee. We must notify the Texas Department of Family and Protective Services in writing every time we leave without a child that is scheduled to be picked up.

Registration Deadlines

Current and previously enrolled student registration begins 04/01/23

Open registration begins 05/01/23.

We are expecting this program to be full before the end of the summer. In order to secure your child’s placement we encourage enrolling as soon as possible. However, we will continue accepting registrations until the program is full.

Student Pickup Policy

A designated adult must sign out all students. Please sign your child out every day. We understand that this may seem inconvenient; however for your child’s safety we will not allow them to meet you outside after class. We realize that there may be extenuating circumstances and you may need to pick up your child early, but please call ahead and we will do our best to accommodate your needs. We will NOT release your child to anyone that is not listed on the authorized pickup list. This is accordance with the law and for your child’s safety. We will also require a valid I.D for anyone we are not familiar with, even though they are on the pickup list.

School Etiquette and Discipline Practices

A big part of our program is promotion of self-respect and self-discipline. Every student is expected to treat each other and their instructors with respect. We run a disciplined program and every student is required to participate in the Martial Arts portion of class. Students are expected to bow before entering and leaving the workout area. Students are expected to be suited out and charts turned in no later than 5 minutes before class. We have one water break during class; students may not drink water out of turn or any time during class besides the regular break. Once class begins students may not leave the workout area without permission.

In order to run a safe and beneficial program students are expected to follow the instructions of their teacher - we refer to it as the listen and learn rule. Students who do not follow directions or misbehave during class will be asked to do pushups or some other form of exercise punishment. For example, students who leave their uniform or belt lying on the floor will do pushups; pushups increase in number as the number of occurrences increases. The child will then rejoin the class and continue the program. If the behavior continues they will be put in a timeout horse stance. Any further misconduct will result in the student being dismissed from class and will remain separated from the other students in a supervised location.

Discipline and Guidance Policy

Discipline practices and policies at Austin Kenpo Karate are in accordance with the Texas Administrative Code, Title 40, Chapters 746 and 747, Subchapters L, Discipline and Guidance:

◆ Discipline must be:

(1) Individualized and consistent for each child;

(2) Appropriate to the child’s level of understanding; and

(3) Directed toward teaching the child acceptable behavior and self-control.

◆ A caregiver may only use positive methods of discipline and guidance that encourage self-esteem, self-control, and self-direction, which include at least the following:

(1) Using praise and encouragement of good behavior instead of focusing only upon unacceptable behavior;

(2) Reminding a child of behavior expectations daily by using clear, positive statements;

(3) Redirecting behavior using positive statements; and

(4) Using brief supervised separation or time out from the group, when appropriate for the child’s age and development, which is limited to no more than one minute per year of the child’s age.

◆ There must be no harsh, cruel, or unusual treatment of any child. The following types of discipline and guidance are prohibited:

(1) Corporal punishment or threats of corporal punishment;

(2) Punishment associated with food, naps, or toilet training;

(3) Pinching, shaking, or biting a child;

(4) Hitting a child with a hand or instrument;

(5) Putting anything in or on a child’s mouth;

(6) Humiliating, ridiculing, rejecting, or yelling at a child;

(7) Subjecting a child to harsh, abusive, or profane language;

(8) Placing a child in a locked or dark room, bathroom, or closet with the door closed; and

(9) Requiring a child to remain silent or inactive for inappropriately long periods of time for the child’s age.

Uniform and Safety Equipment

Every student is responsible for the care of his or her uniform (Gi). Students should bring their uniforms to class on Monday and take them home on Friday to be laundered. It is not recommended for students to bleach their uniform. Students should never wash their belts (traditionally belts and uniforms were white and after years of training and washing their uniform but not their belts the white belt eventually turned black from all the training). Every student is responsible for tying his or her own uniform and belt. We will assign each student their own locker for their uniform and equipment.

Emergency drills are held monthly to familiarize your child with the evacuation procedures. We have exit plans located in the building to help children remember the safest exit route in case of an emergency. We will instruct the children on proper behavior for an emergency evacuation as well as relocation within the facility.

Electronics and Personal Items

Students with cell phones and other electronic gadgets are expected to turn them OFF or silent mode (NOT on vibrate) once we arrive at the studio. All personal belongings should be stored in the locker.

Transportation

We will pick up your child from school daily and transport them to our facility. For the safety of your children we have a few rules that must be complied with while students are being transported from school to our facility, Our vehicles are in compliance with state Regulations and are equipped with seat belts.

1). Students must meet us outside in front of their school where regular bussing is scheduled for pick up. At our first stop we will wait until 3:05pm, which is 8 minutes after the scheduled pickup time, because we have several more stops on our route. At all other stops students are to wait at their stop until the 3:15 pm bell. If we are not at their stop by that time students are to report immediately to their office. The driver will call the office to schedule release of the students to us upon arrival.

2). Once on the bus students must remain seated until instructed otherwise by the driver.

3). No food or drinks can be consumed while on the bus.

3). Children under the age of 8 or under 4’8” in height are required to ride in a booster seat when riding in any vehicle under 10,000 pounds gross vehicle weight.

4). Children under the age of 12 are not allowed to ride in the front seat unless we receive written permission from the parents that they will allow it.

If a child is not at their scheduled stop the driver will call the school office to verify attendance, then will call the parents, but can not wait longer than the above-mentioned times. A student’s failure to comply with the above rules may result in their dismissal from our program. We will do our best to communicate with you and your child before they are suspended from the program.

Attendance

We understand that your child may not attend class every day due to illness or emergency situations. It is necessary for the parents to inform us of any and all days your child will not be picked up by us from school via email no later than 24 hours before the scheduled pick up time, or by phone no later than 2 hours before the scheduled pickup time; you must speak with us directly. If for some reason your child is not waiting for us at the designated area we will contact the school to confirm your child’s attendance and then contact you immediately if they were at school but not at our pick up destination, but due to other scheduled pick-ups we will not wait any longer than 5 minutes after the scheduled pick up time.

Meals and Food Service Practices

Austin Kenpo Karate does not provide meals or food service for the after school program. Please ensure that your child brings adequate food for their needs during the time that they are in our care. For your convenience, a microwave, refrigerator, freezer and sink are available for students’ use. There is also a vending machine in the front lobby that dispenses snacks and drinks.

Medications

We are not able to administer medication to children while they’re in our care. If your child requires medication during this time, parents will have to make arrangements to dispense the medication. This includes non-prescription medications.

Immunization Requirements

By signing the Austin Kenpo Karate Student Enrollment Form, you certify that your child:

(a) Meets applicable immunization requirements specified by the Texas Department of State Health Services as specified in 25 TAC Chapter 97, Subchapter B (relating to Immunization Requirements in Texas Elementary and Secondary Schools and Institutions of Higher Education), including but not limited to tuberculosis (TB) screening, and that my child is free of active (TB), and

(b) The child’s immunization record is current and on file at the pre-kindergarten or school that the child attends, and

(c) That the pre-kindergarten or school that maintains these records on file is the one listed on the Enrollment Form.

Illness

Your child’s safety is our first priority. If your child becomes ill while in the After School Program, you will be notified to pick up your child. Please make sure we have updated information on file so we can get in touch with you at all times. We do not have the facilities to aid ill children, so please be as timely as possible when picking them up. Your child will be kept as comfortable as possible until your arrival. If necessary, they will be separated from the other children.

Covid -19

Safety is our number one priority. All city mandated safety requirements will be implemented during to operation of our program. To see a copy of the current regulations follow the link below

http://www.austintexas.gov/covid19

Head Lice

All Children infected with head lice will be separated from non infected students. Parents will be expected to pick up their child and have them treated before they return to classes. The C.D.C has recommended treatment methods.

https://www.cdc.gov/parasites/lice/head/treatment.html

In accordance with the Texas Department of Family and Protective Services Standards for After School Programs, Code §744.2571, Austin Kenpo Karate must prohibit a child from being admitted for care if one or more of the following exists:

(1) The illness prevents the child from participating comfortably in program activities, including outdoor play;

(2) The illness results in a greater need for care than caregivers can provide without compromising the health, safety, and supervision of the other children in care;

(3) The child has one of the following, unless medical evaluation by a health-care professional indicates that you can include the child in the programÕs activities:

(A) Oral temperature above 101 degrees and accompanied by behavior changes or other signs or symptoms of illness;

(B) Rectal temperature above 102 degrees and accompanied by behavior changes or other signs or symptoms of illness (we don’t perform rectal temperatures);

(C) Armpit temperature above 100 degrees and accompanied by behavior changes or other signs or symptoms of illness; or

(D) Symptoms and signs of possible severe illness such as lethargy, abnormal breathing, uncontrolled diarrhea, two or more vomiting episodes in 24 hours, rash with fever, mouth sores with drooling, behavior changes, or other signs that the child may be severely ill; or

(4) A health-care professional has diagnosed the child with a communicable disease, and the child does not have medical documentation to indicate that the child is no longer contagious.

Medical Emergencies

Austin Kenpo Karate makes every effort to prevent accidents, but they are a normal part of growth and development. Parents are responsible for medical bills that may arise from accidents. We will notify you in the event of illness or accident. For this reason it is important to keep your records updated at all times. Incident reports will be kept on file any time an injury occurs that requires professional medical attention.

The staff at Austin Kenpo Karate has received training in first aid and CPR. In case of a medical emergency, our staff will administer aid to the best of their ability, within the limits of their training. All efforts will be made to contact the student’s parents and/or legal guardians. Emergency 911 services will be contacted if professional emergency services are required.

Emergency Fire Preparedness Plan

1. All children will be moved to a designated safe area away from the fire and accounted for.

2. Children will then be escorted from the building by the designated caregiver(s).

3. Once all children are in a designated safe area outside of the building and accounted for, caregivers will contact emergency services by dialing 911.

4. Children will be transported to Brentwood Park, located at 6710 Arroyo Seco Austin, TX 78757.

5. Once we are there, children will be re-accounted for by checking the after school pickup list for the day and caregivers will attempt to contact childrens’ parents by phone. Austin Kenpo Karate keeps a file on the bus at all times that includes every child’s emergency contact information, which includes the Authorization for Emergency Care form.

6. The Texas Department of Family and Protective Services will be called the following day and notified of the circumstances.

Emergency Weather Preparedness Plan

7. All children will be moved to a designated safe area away from windows, doors and glass, and accounted for.

8. Children will be asked to duck and cover facing a wall by the designated caregiver(s) in the event of a tornado.

9. The Texas Department of Family and Protective Services will be called the following day and notified of the circumstances.

Emergency Drills

Emergency drills are held monthly to familiarize your child with the evacuation procedures. We have exit plans located in the building to help children remember the safest exit route in case of an emergency. We will instruct the children on proper behavior for an emergency evacuation as well as relocation within the facility.

Parental Notifications

Parents will be notified by phone immediately of any medical emergency concerning their child. Behavior issues will be addressed at the studio when the child in question is being picked up. If we are unable to meet in person Sifu Schroder will attempt to contact you by phone or email. All notifications concerning the program and policy changes will be sent via email. Please make sure your contact information is up to date. If an email address is not available or the email is returned, every attempt will be made to contact you by phone and/or in person when you pick up your child. A copy of the updated operational policies and enrollment agreement will need to be signed by you and kept on file for each child enrolled in the program.

Field Trips and Water Activities

Austin Kenpo Karate does not conduct field trips or water activities in its After School Program.

Animals

Animals will not be allowed in the school. Please do not ask your child to bring home animals from school on days they will attend the After School Program. Any dogs we have onsite will are neutered and meet health and safety requirements in accordance with the Texas Department of Family and Protective Services Standards for After School Programs Codes §744.2701, 744.2703, and 744.2705. Documentation on their health and immunization status is available for you to view at any time in the “Required Postings” binder in the front lobby. This documentation includes immunizations as required by the Texas Health and Safety Code, Chapter 826, and a statement of health from a local veterinarian. If for some reason you do not want your child near the dogs, please let the Director know. The children are not allowed to play with the dogs directly, but rather interact with them only when the Director is present.

Procedures for Release of Children

There is a sign in and out sheet for the After School Program. Please sign your child out each and every day. Once you have signed out, use the walkie talkie at the front office to call to the back office and then your child will be released. Please do not call back until you have signed your child out, nor ask your child to walk out to your vehicle at the end of the day. This is for your child’s safety and we are not flexible on this request. Should there be extenuating circumstances please call us on the phone as soon as possible and we will try to accommodate you. Let us know if you’ll pick your child up early so we can be sure to have them ready.

Austin Kenpo Karate is not responsible for custody arrangements but we understand these situations can be very sensitive. We will not release your child to anyone that is not listed on our “authorized pick up” list under any circumstances. We will also request a driver’s license validation for anyone that we do not know, even though they are on this list. If a family member will be picking up your child, even on an intermittent basis, please encourage them to stop by so we can meet them. We will not allow your child to leave in the company of a minor (even brother, sister, etc.). This is all for the safety of your child.

Parental Participation

Austin Kenpo Karate does not host field trips or other outside activities during its After School Program, therefore there are no such activities that would warrant parents’ participation in the program other than those listed in this Operational Policies. However, we are pleased to host school activities and parties outside of operation hours that are open to all students, and notices will be posted in advance if you and your child would like to participate. Parents are of course welcome and encouraged to observe classes at any time. Please note that a parent, guardian, or approved family member or friend over 18 years of age will be required to supervise the student at all such school functions.

Required Postings and Notifications

Austin Kenpo Karate maintains a copy of all postings and notifications required by the Texas Department of Family and Protective Services (TDFPS). These documents, including contact information for the local Licensing office, TDFPS child abuse hotline, and TDFPS website, are displayed prominently in the front lobby, in a binder on the glass counter by the front entrance, and/or on the bulletin board. If you would like to review a copy of the TDFPS Minimum Standards for School-Age and Before or After School Programs, Austin Kenpo Karate’s most recent Licensing Inspection Report, and/or this Operational Policies, they are available in the binder in the front lobby at all times.

Gang-Free Zone

As a result of House Bill 2086 that passed during the 81st Legislature, Regular Session, Chapter 42 of the Human Resource Code includes section 42.064, effective September 1, 2009. This new statute requires that information about gang-free zones be distributed to parents and guardians of children in care at licensed child care centers. The following is a tip sheet to assist in complying with the new law.

What is a gang-free zone?

A gang-free zone is a designated area around a specific location where prohibited gang related activity is subject to increased penalty under Texas law. The specific locations include day care centers. The gang-fee zone is within 1000 feet of your child care center. For more information about what constitutes a gang-free zone, please consult sections 71.028 and 71.029 of the Texas Penal Code.

How do parents know where the gang-free zone ends?

The area that falls within a gang-free zone can vary depending on the type of location. The local municipal or county engineer may produce and update maps for the purposes of prosecution. Parents may contact their local municipality or court house for information about obtaining a copy of a map if they choose to do so.

What is the purpose of gang-free zones?

Similar to the motivation behind establishing drug-free zones, the purpose of gang-free zones is to deter certain types of criminal activity in areas where children gather by enforcing tougher penalties.

What does this mean for my day care center?

A child care center must inform parents or guardians of children attending the center about the new gang-free zone designation. This means parents or guardians need to be informed that certain gangrelated criminal activity or engaging in organized criminal activity within 1000 feet of your center is a violation of this law and is therefore subject to increased penalty under state law.

When does my child’s care center have to comply with the new requirements?

The law is already in effect, so providers should begin sharing information regarding gang-free zones immediately. Licensing staff will offer technical assistance to facilitate compliance until rules are proposed and adopted, which is estimated to occur in March 2010. In the meantime, providers should update their operational policies and procedures to include providing the information mandated by this law to the parents or guardians of the children in care.

For further information please contact your licensing representative or your local licensing office.

Questions or Concerns

Parents are encouraged to visit the studio at any time during our hours of operation to observe their child and program activities. Training class times are from 4 pm – 5 pm. We at Austin Kenpo Karate are open to any suggestions you may have that will help us improve our program. If at any time you wish to speak with Sifu Schroder feel free to contact him by phone at 512-459-1806 to make an appointment. If it’s an emergency he can be contacted on his cell phone at 512-659-5457. Or, you may also speak with him in person as time permits.

Nondiscrimination Policy

Applications of enrollment are accepted regardless of race, religion, color, sex or national origin.

Mandatory Forms and Paperwork

In order to be admitted into the After School program all students must complete, and turn in by the deadline dates, initialed pages of this handbook, the student application forms, and emergency authorization form. If you have more than one child we MUST receive separate documentation for each child. This allows us to prepare and comply with all regulations required by the State of Texas in regard to child safety.

We appreciate your cooperation and patience in filling out all of the required paperwork. Please realize that many other after school programs are not licensed child care facilities and therefore they do not require the same documentation.

Please continue to the following pages for the required forms. All pages of this document must be initialed; the appropriate forms signed, and turned in to the Director. A copy of these completed documents will be provided to you upon your request.

This is a legally binding contractual agreement. It is strongly advised that you thoroughly read the Operational Policies and all contracts, and that you discuss any concerns or questions with the Director, prior to signing and submitting said paperwork.